Technology Platform

Gibbons, has a robust computer systems platform, one that provides all of the functionality necessary to effectively deliver legal services. Our clients have differing needs and expectations. We therefore have a wide variety of solutions in place, and offer flexibility in our approach to technology related requirements. We have developed computer systems that:

1. Foster a collaborative environment with our clients and co-counsel, such that information and resources can be easily, and securely, shared.
2. Streamline internal processes such that our attorneys are able to concentrate upon the creative, innovative practice of law.
3. Allow us to quickly and efficiently respond to the needs of our clients, calling upon our wide variety of technical resources to provide the specific solution most appropriate for the situation.

The firm has a seasoned Information Technology Department that has extensive experience in working with clients to provide a bridge between technology systems. The Firm has programmers on staff who are adept at creating programs that facilitate the transfer of data, on a large scale basis, from one program or platform to another. In addition, Gibbons maintains several high speed, redundant internet access points for access or sharing of data in a secure fashion.

All Gibbons attorneys utilize RIM Blackberry units, for wireless connectivity to Email at all times. Laptops are readily available with secure, remote access to the firm's internal network resources, enabling them to provide legal services to our clients from anywhere in the world. Faxes are received electronically via our e-mail system, such that information and document sharing with clients and co-counsel is at the attorney's disposal, regardless of physical location or time constraints.

Gibbons has a fully staffed and dedicated Litigation Support Department, capable of managing all aspects of discovery, from eDiscovery through trial presentations. To do so, we utilize a variety of software programs, depending upon the particular needs of the case. Our litigation support technologies are cutting-edge and enable the firm to substantially reduce the costs and time associated with document organization, review and production. Gibbons maintains expertise in the following best of breed software, in order to be compatible with the specific needs of clients and co-counsel.

• Summation (Case Management System) - enables attorneys to organize, search, and share case documents (Productions, Pleadings, Correspondence, Attorney Notes, Transcripts, etc.). Summation helps a litigation team build an effective case strategy and build the persuasive, compelling narrative that will be the team's winning case.
• Concordance (Document Review System) - Concordance gives attorneys, paralegals, and litigation support staff an efficient way to organize, search, and retrieve essential case documents in preparation for trial. Concordance is particularly adept at tagging documents for privilege, responsiveness, and relevancy. Optimized for speed, Concordance greatly improves efficiency over traditional paper based methods for document review.
• Opticon and iPro (Image Management Systems) - iPro Premium Viewer and Opticon are used to view, search, annotate, and produce digital images. These applications provide Gibbons with the ability to store, redact, endorse and produce millions of images greatly reducing the costs normally associated with hard copy review and production.
• LiveNote (Transcript Management System) - LiveNote is the leading real-time reporting and transcript management solution for the legal industry. LiveNote enables real- time connections via the Internet with streaming audio and instant messaging. In essence, multiple parties can view deposition's text in real-time and communicate securely with the case team from anywhere in the world.
• TrialDirector Suite - (Trial Presentation System) - The TrialDirector Suite provides Gibbons with the tools to effectively organize all kinds of electronic case exhibits including scanned images, photos, charts, vector graphics, deposition clips, video & audio recordings, PowerPoint slide shows, Word and Excel documents, 3D models, and more. Documents can be prepared for trial using an extensive set of annotation tools and recalled easily during trial presentation.
• In certain circumstances only a custom solution will suffice. In those cases, the firm has programmers on staff for creation of custom solutions utilizing Microsoft SQL and Access databases.

In many cases, Gibbons has found it most beneficial to share information with our clients and co-counsel As such, we offer secure, web-based access to documents, threaded discussions, critical deadlines as well as all of our litigation support tools from anywhere in the world via our firm Extranet. Our clients require only a standard web browser such as Internet Explorer; Gibbons provides all necessary components, including the personnel to assist and support the applications. This development effort has proven invaluable in many of our most recent cases in overcoming distance and time constraints, and has greatly enhanced our ability to add value to our client relationships.

Having standardized our platform on the Microsoft Office suite of products, the firm utilizes the Exchange e-mail system. Our policy follows the ABA Formal Opinion on Protecting the Confidentiality of Unencrypted e-mail in that our attorneys are instructed to consult with their clients as to the particular needs of the matter at hand. To meet the requests of many of our clients for secure e-mail and attachment delivery, we use a certifiedmail.com server solution. Clients receive a link to our certifiedmail server in order to easily obtain the mail message and any attachments. All security is managed by our server. This solution provides all the encryption and securities features available today, including wireless encryption.

To foster a collaborative approach to document creation, we utilize Workshare Professional which is integrated with our email and document management systems and which provides an organized approach to multi-party document review In addition, discovery and removal of hidden data and visible content leaks is accomplished at each juncture of the process. Gibbons attorneys can, with one quick click, produce write-protected documents in PDF (Adobe) format with digital signatures and secure authentication using the public/private key model. The determining factor is the need of the client and the technology it employs. The firm's document management system and precedents database allows for sharing of work product among our attorneys and thereby avoids "re-creating the wheel." Our case management systems provide us the ability to track critical deadlines on a firm-wide or work-group basis.

Gibbons utilizes the CMS system, a sophisticated time, billing and financial reporting system, which has the capability to produce electronic bills in LEDES format, or any other ASCII format specified by the client. Task related codes can be implemented, utilizing the ABA standard, or customized to the client's specifications. Many clients have in-house case management systems, or utilize the services of third-party vendors such as Examen. Gibbons has many such clients, and is fully capable of working within any structure required. Flexibility in meeting our clients' needs is the key to successful implementation.